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Congratulations to CUP’s newly elected Board84!

Today at our Annual General Meeting, we elected our new board of directors.

The Canadian University Press’ (CUP) Annual General Meeting is typically run at the NASH conference, but we held it online this year the weekend after The Varsity’s NASH83—which seemed to have further encouraged presence and engagement.

“It became apparent that CUP had to continue to prove its usefulness and presence to its members, and I made it a priority to try and push us forward in that direction this year,” said Jacob Dubé, CUP president, in his president’s report. 

“I’m pleased to report that, thanks to the great work of our board of directors and the support from CUP publications, we’re making great progress on that front and members are telling us they’ve been happy with our new direction this year.” You can read this report, as well as the rest of the individual executive reports, in full here.

Overall, attendees discussed some of the projects and initiatives CUP’s Board83 successfully launched and ran this year. Member publications expressed interest in seeing more of such projects, like our equity workshop and our LGBTQ2IA+ reporting grant (applications are still being accepted). 

CUP’s treasurer Emma McPhee noted that CUP’s accountants did not provide an official budgetary report in time for the AGM. As soon as this report becomes available, CUP will broadcast and host a meeting for members to discuss and inquire about any numbers.

The AGM also saw discussions around enhancing the marketing of all of CUP’s services; projects where CUP can fund an initiative and a publication can choose how to use the funding; and taking advantage of our Francophone board members to make CUP more bilingual and inclusive of our Francophone members.

There were no motions put forward at this year’s AGM.

The AGM also hosts CUP’s annual bid for the annual NASH student journalism conference, where any member publication can bid on hosting with a short presentation. However, no one bid at this year’s AGM. If your student publication is interested, please contact president@cup.ca as soon as possible.

There are vacancies for one Atlantic rep, one Quebec rep and one Western rep. You can inquire about filling one of those positions by emailing president@cup.ca.

Congratulations to all the winners, thank you to all the candidates who ran and to all those who attended.

And on that note, here is your new CUP board for the 2021-2022 year! This upcoming board will take over on May 1, 2021. 

President 

Sarah Krichel

Vice President

Willa Holt (McGill Daily)

Treasurer

Rania Osman (The Gazette)

Director of Funding

Pawan Minhas (The Ubyssey)

Director of Operations

Tyler Griffin (The Eyeopener)

Continuity

Jacob Dubé 

Communications officer

Caitlin Dutt

Ontario rep

Catherine Abes (The Eyeopener)

Ontario rep

Charley Dutil (The Fulcrum)

Quebec rep

Abigail Popple (McGill Daily)

Western rep

Dhriti Gupta (The Eyeopener)

Atlantic rep

Diana Chávez (The Aquinian)

Prairies North rep

Ana Cristina Camacho (The Sheaf)

Prairies North rep

Carlo J. (The Sheaf)

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NASH 83: Get Involved with the Canadian University Press

Welcome to NASH83 week. This document will guide you through everything you need to know as an attendee of NASH83. We’ll detail:

  • Plenaries and the AGM, explained
  • What you need to know about how your publication can host the next NASH
  • Want to run for CUP? Positions available for 2021-22, how to run, and why you should!

Plenaries and the AGM, explained

NASH isn’t just our yearly Canadian student journalism bash—it also serves as our annual general meeting where member publications can determine the direction CUP will take in the following year. That being said, we can’t have an AGM without your participation. Throughout the conference, there will be plenty of opportunities to submit motions, talk to current members of the CUP Board of Directors and attend the midweek plenary meeting. We ask that you make a note of the following meetings:

Mid-week plenary: Feb 20, 1-2 p.m. EST
Final plenary/AGM: Feb. 28, 12 p.m. EST

Q: What is midweek plenary and why should I care?

A: It is mandatory that at least one delegate from each member paper at NASH come to this meeting. Midweek plenary will consist of informal conversations to provide more context on what we’ve been up to, questions to and from the board and the membership, and other points of improvement you’d like to see from CUP next year. We will also go over important processes, like how to submit a bid for NASH84 at the Annual General Meeting on Feb. 28, how to submit an agenda item for the AGM, how to run for the CUP board and what each position entails. All of these things are explained in this document.

Q: What is the AGM and why should I care?

A: The Annual General Meeting is the backbone of NASH, and the reason why it exists. As a non-profit in Canada, we are required by law to hold an AGM with members in order to complete several procedural tasks (approval of our financial statements, our auditor for the following year, etc.). Every member publication must have at least one person present to represent them.
Outside of the boring procedural matters, plenary is the opportunity for members to guide the direction of the organization for the next year and beyond. Every member has the opportunity to put forward motions that will guide the board’s directive for the following year and to discuss and change the guiding principles of the organization. For example, last year at plenary we created an Equity Committee (which organized the fantastic equity training session event) and were prompted by members to make changes and additions to the JHM awards.

It is also the time when we elect our board for the following year and choose thehosts of the next year’s NASH conference. If you are interested in serving on the CUP board of directors or placing a bid to host NASH, you must attend Sunday plenary to put your name forward and speak to your candidacy, or have someone present to speak on your behalf.

Q: How long will the final plenary last?

A: The length of the AGM has varied over the years. We will begin at noon EST on Feb. 28 (as long as we meet quorum). While it is ideal to be there for the entire meeting, it’s okay if you have to leave at some point during the meeting if you have another obligation.

Q: What should I do if nobody from my publication can attend?

A: You are allowed to proxy your vote to another paper should you not be able to attend the AGM. However, if you know you aren’t able to attend the AGM, you should consider this throughout NASH as you look for someone to proxy your vote to.

Ideally you should proxy to a paper with the same interests as you, and one that you trust will have your best interests at heart when casting your votes. Either that, or one that will communicate each vote to you for you to send your decision to. If you need to proxy, please have this arranged before the meeting begins at noon.

As a CUP member, it is your duty to attend plenary. We are a very old organization that owes its success to the deep involvement of its members throughout its 83-year history. We need the feedback of our members to guide our organization and to help it to continue to succeed.

Want to host NASH84 in January 2022?

Another decision typically made at NASH is who will organize the next year’s conference.

If you’d like to host NASH84, this is your chance to make your case to the rest of the membership. NASH bids are solicited at the AGM on Feb. 28, and the CUP membership will vote for their preferred bid for NASH84.

To bid, publications need to prepare a short presentation outlining why their publication would be able to host a great NASH. There is no specified template, but it’s a good idea to give an overview of why your host city could work, offer a general theme, a few potential speakers and event ideas, and demonstrate that you have a team that can pull it off.

In light of the COVID-19 pandemic, The Varsity last year outlined a potential back-up plan when they pitched their conference in January, should the virus have broken out. And it did. Going with a physical conference, virtual conference or hybrid is a good thing to keep in mind when pitching. You don’t have to finalize those details, but know these things are a possibility in light of current circumstances.

Want to run for CUP? Positions available for 2021-22, how to run, and why you should!

Getting involved with the Canadian University Press is a unique opportunity to connect with journalists across the country. We help organize events like NASH and our new annual equity training workshop; provide services such as a CWA and National Newsmedia Council membership; and we host The John H. McDonald awards. The Board of Directors also works to implement directives from the CUP membership and is a great way to connect with various media organizations. Board positions are open to all members, regardless of whether or not they’re attending NASH.

How to run: If you’d like to run for the Board, simply make your intention known at one of our three plenary sessions—opening, midweek, and final—or by speaking to one of our current Board members. Board elections will take place at the AGM, where delegates will declare their nomination and give a short statement. Each CUP publication, and not each person attending, will be able to vote on candidates.

You can contact any one of our board members here.

Available positions:
President
Vice-President
Treasurer
Director of Operations
Communications Rep
Finance Director
Two Regional Representatives for each of our regions:
Atlantic
Quebec
Ontario,
Prairies/North
Western

Board positions are for a one-year term, lasting from May 1, 2021 to April 30, 2022.

Job descriptions: The Board of Directors shall have the following responsibilities and powers associated with their positions:

The President is in charge of the general vision of CUP, and works towards creating and managing its relationships and projects. Officially, the President shall, subject to the authority of the Board, have general supervision of the affairs of the Corporation.

The Vice President supports the President’s projects, and is the acting President in their absence. They would also run and manage their own projects, such as the JHM awards.

The Treasurer supervises CUP’s financial affairs, ensures that accurate financial records are kept and that proper care is taken in the receipt, disbursement, and deposit of funds and securities.

The Director of Operations is in charge of taking minutes of all our meetings and keeping records of CUP’s meetings, including the plenaries. The director of operations is also the human resources representative, who takes part in the hiring of any employee and ensures that all hiring policies are in accordance with the law. The human resources representative shall act as a mediator in the event of disputes between or regarding directors of the Corporation.

The Communications Representative is responsible for communicating the activities that CUP does to the broader public. They do this through sharing/creating emails, newsletters, social media posts and more. It really depends on how the rep believes is the best way to spread the message.

Regional Representatives are the main point of contact between member publications in a region and CUP itself. They organize regular meetups with publications, provide information and services, and occasionally organize regional conferences and events. There are two available Regional Rep positions per region.

That’s all for now, and again—don’t hesitate to shoot any of our Board members any questions or curiosities you’ve got! Email us, find us on Twitter or DM us on the NASH Slack!

Happy NASH83!

— Canadian University Press, 2020-21

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Announcing CUP’s LGBTQ2IA+ reporting grant

The Canadian University Press (CUP) is a national cooperative of post-secondary student publications. As such, we are the future of journalism in Canada—and as part of our mandate, we do everything in our power to support equitable, diverse and anti-oppressive newsrooms in Canadian media.

Journalism schools remain an influential part of the Canadian media landscape. They continue to pump out journalists who become powerful, established figures in the industry. For this reason, it is critical that they listen to and act proactively when their students repeatedly point out major systemic issues in curricula and how equity, diversity and inclusion in the school’s environment is improved and maintained. This is especially important for the BIPOC, LGBTQ2IA+, disabled and other communities that still remain vastly underrepresented in the Canadian media landscape.

CUP stands in absolute solidarity with the student journalists in Canada calling for change within their schools. CUP is troubled by the schools’ ongoing inaction to foster a safe and empowering environment for its students, and we are here to support any students who require support or resources to demand better of these institutions.

As a non-profit organization made up of students and recently former students, we know exactly how crucial it is to take a proactive role in supporting marginalized student journalists. Not just to foster growth and development, but to maintain their financial stability and mental health in the industry.

That is why CUP is offering three paid reporting opportunities to a staff or contributor of one of our member papers. Selected candidates will each receive a $300 grant to complete a piece of reporting regarding an LGBTQ2IA+ campus or student issue, which will be published in their student publication. Your pitch could be anything from a series of articles, a feature, a podcast, or a video project. 

To apply, please email president@cup.ca and vp@cup.ca with a pitch of maximum 350 words about what you’d like to report on, what format your reporting will take, as well as which CUP publication you are a member of. Please include why you are the right candidate to be writing this story. Staff and volunteers of CUP member publications may apply (if you are not part of the LGBTQ2IA+ community, we ask that you do not apply). 

The deadline for pitches is March 12, 2021.

We urge other associations and organizations to use whatever resources they have available to creatively and unconditionally support the industry’s young LGBTQ2IA+ journalists, and other marginalized journalists as long as powerful institutions continue to neglect them.

— Canadian University Press. Feb. 18, 2021.